----- Original Message ----- From: "asha kashi" To: Cc: "mahesh pandey" Sent: Tuesday, October 25, 2005 3:31 AM Subject: Re: [asha-india] Accounting Responsibilities > Friends, > > Here are some works including responsibilities of > acconting , which we are doing at Varanasi/Lucknow > > 1.Receiving /depositing of checks in FCRA Account ( > Varanasi) 2-4 in week (Banks is 32 kms from Kaithi) > 2.Receiving /depositing of checks in General Donation > Account (Lucknow ) 4-5 in week > 3.Issuing proper receipts to each donor . > 4.Transferring of fund to 30 imp rest accounts of FCRA > fund and about 15 imp rest accounts of General > Donations. ( I can give list of these accounts) > 5.Transferring fellowship to 7 Asha fellows. ( > Vallabh, Keshav, Jaishankar, Sandeep, Aradhana, > Arvind, Mahesh) > 6.Transferring FC funds to Asha's Sub Accounts at > Chennai, Kanpur, Assam, Hyderabad, Ban galore. (This > year this transaction may reach up to 1.5 Crore) > 7.Reminding all imp rest / Asha's sub accounts for > sending their account timely (quarterly) > 8.Receiving/checking/signing and doing entrees in > Tally of about 10000 vouchers (it may increase this > year) from FC imp rest accounts (value about Rs. > 4,000,000/-) > 9.Receiving/checking/signing and doing entrees in > Tally of about 6000 vouchers (it will increase this > year) from General imp rest accounts (value about Rs. > 1,000,000/-) > 10.Asking questions about funds (which chapter sent > money and for which project?) specially for wire > transfer and ICICI draft system ( Ajith Bhai is > helping us in this) > 11.Sending regular request to sent a cover letter > against each donations, we are not getting any letter > with donations from about 70% donors / chapters. These > letters are necessary for Home Ministry enquiries. > 12.Checking mails: 20-30 Emails ands 6-8 snail mails > in Kaithi, Double in Lucknow. > 13. Receiving 20-30 project proposals per month from > all over India, Replying all. > 14.Collecting regular quarterly reports from 26 > projects in UP, Bihar, Assam. Sending regular updates > of all projects to supporting chapters.( I can give > list of these projects) . Closely working with each > project on their Budget . > 15.Attending 2-3 dates of hearing per month in the > office of Commissioner Income Tax. It takes full day. > (It is due to routine scrutiny of home ministry and > renewal of 80 G registration.) > 16.Publishing and posting monthly magazine 'Sachchi > Muchchi'. (above 500 copies by post) > 17. Doing evaluation and monitoring work (about 40 > site visits in a year) Doing site visits for some new > proposals (8-10 per year). > 18. Collecting audit reports from all Asha accounts > and helping our CA to prepare a complete audit report > yearly (it takes about 20-25 full day yearly) . > Sending all reports and farm 3C to Home Ministry and > Income Tax department. > 19. Working for establishment of library in each Asha > education center, preparing a list of good books. > 20. Organizing regular teacher training programs for > teachers of Asha Centers. > 21. Participating all programs / meetings / Dharna / > movement / Shivir / workshops of public interest. > > Regards > Vallabh > Asha Varanasi