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Minutes of Asha Seattle meeting on 06/15/11

Venue: RTC/LWSD No 414, Morton Johnson, Redmond, WA

 

Attendees:    Shailesh Vaishnavi, Nagendra Singh, Vibhavaree Gargeya, Prema Grandhi, Tapoja Chaudhuri, kanchen rajanna, Aparajita Durga, Aanchal Saxena, Devdatta Akhawe, Srijan Chakraborty, Binay Pathak and Saurabh Madan

 

Topic #1

Asha-20 meeting minutes:

Presenter: Saurabh Madan

 

+ Discussed Saurabh's presentation at the meeting. 

+ 1.5 million in the general funds. No progress on the processes to be used to disburse the funds.  

+ Met the organizers of Asha SV's marathon program. 

+ Marathon program is as good as any other professional program. 

+ Practice runs have water station. 

+ Collective buying. 

+ Respected coach. He has run Boston marathon. They work pro bono. 

+ Social program besides running. 

+ Discussed other agenda items that were on the meeting

 

Topic #2

Project: Astha

Presenter: Aanchal

 

+ Site visit in Nov by Aanchal.

+ Education center for disabled kids. 

+ Going further they want to include programs covered by RTE. 

+ Astha chosen for WAH 2011. 

+ WAH requires a formal approval, in a chapter meeting, to be a valid proposal in WAH 2011. 

+ We will use last year's used amount (not the approved amount) for WAH 2011. 

+ Approved amount for WAH : Rs. 3, 32, 538/- 

+ Budget details will be decided later. 

+ Yes 8 No 0 Abstains 2

+ WAH funds will be used during calendar year 2012. 

+ How different would this program be with WAH support? 

+ What % of the total budget we support? We support one center in Delhi. We support at least 50%

 

Topic #3

Chapter Coordinators Update:

Presenter: Binay

 

+ No other Asha 20 speakers will be visiting Seattle. 

+ John Mixon who worked in a NGO in Bangalore will be presenting in the next chapter meeting. 

+ Which weekend should we use for the workshop? July 19th or July 26 are the contenders now.  

+ Picnic is in August. Booked tables in Golden Gardens. 

 

Topic #4

Project Coordinators Update:

Presenter: Shailesh

 

+ We need a steward for Saakshar, Delhi

+ Moved from yahoo databases to www.ashaseattle.net

+ Trying to track "red flag" projects which don't have site visits, or annual updates. 

+ May be looking for a coord in the future.

+ "Women Development" discussion in UW. Mostly discussed the problems non-profits face. But no solutions discussed. 

 

Topic #5

PR Updates:

Presenter: Aanchal Saxena

 

+ No updates. 

 

Topic #6

Newsletter Updates:

Presenter: Vibhavaree

 

+ April newsletter is done. It is yet to be printed and mailed. 

+ We are catching up. 

+ Looking for submissions for the July newsletter. 

 

Topic #7

Team Asha:

Presenter: Prema Grandhi

 

+ 18 runners will be running the Rock and Roll marathon on June 25th. 

+ Kickoff the 2nd part of the season after Rock and Roll.

+ Please volunteer for the event and encourage the runners. 

+ STP in July. 

 

Topic #8

Project: Tomorrow’s Foundation:

Presenter: Tapoja

 

+ Site visit will be presented in this meeting. 

+ Seattle supports Community Based Education Project.

+ This has been renamed to Community Education and Empowerment Program (CEEP).

+ Work with deprived children. 

+ Discussed the mission of the non-profit. 

+ Activities: Education, vocational training, Half Way Home, Health programs.  

+ Expenditures: Rs. 1,06,51,811/-

+ CEEP: Seattle supports Rs. 485000/-. Approximately 50% of the CEEP project.

+ CEEP: Seattle supports 8 centers. Totally 14 centers. 

+ Site visit: Visited 6 centers. 

+ Site Visit in Dec 2010. 

+ Centers are of various sizes. Tomorrow's Foundation gets the locations for free. 

+ Children of various ages. 

+ Teachers are from the local community. 

+ Teachers also make house visits. 

+ Looked at some pictures. 

+ Presented the observation for each community center. 

+ Center 1: 114 Lockgate - Derozio: Also a balwadi.

+ Center 2: 113 Lockgate - Ramakrishna Sporting Club. 

+ Center 3, 4, 5, 6...

+ Pics from other projects...

+ Concerns that funds are getting diverting to new projects. 

+ Long term projects may be getting neglected. 

+ Do we have the audit reports? Reply: Yes.We do. But finding separated out items for CEEP will be difficult. 

+ Call Tomorrow's Foundation and get things clarified. 

+ Conduct a site visit of the supported projects and make sure Asha Seattle money is being used for the purpose it was meant for. Send funds only after that. 

 

Topic #9

Project: AHEAD:

Presenter: Tapoja

 

+ Requested funds to hire a new Executive Head for AHEAD. This is required as the current head is retiring. 

+ Requesting 7.2 lakhs for 2 years. 

+ As Seattle is not taking up more projects this proposal will not be funded. 

 

Minutes taken by: Nagendra

 

 

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