Minutes of Asha Seattle meeting on 06/15/11
Venue: RTC/LWSD No 414, Morton Johnson, Redmond, WA
Attendees: Shailesh Vaishnavi, Nagendra Singh, Vibhavaree Gargeya, Prema Grandhi, Tapoja Chaudhuri, kanchen rajanna, Aparajita Durga, Aanchal Saxena, Devdatta Akhawe, Srijan Chakraborty, Binay Pathak and Saurabh Madan
Asha-20 meeting minutes:
Presenter: Saurabh Madan
+ Discussed Saurabh's presentation at the meeting.
+ 1.5 million in the general funds. No progress on the processes to be used to disburse the funds.
+ Met the organizers of Asha SV's marathon program.
+ Marathon program is as good as any other professional program.
+ Practice runs have water station.
+ Collective buying.
+ Respected coach. He has run Boston marathon. They work pro bono.
+ Social program besides running.
+ Discussed other agenda items that were on the meeting
+ Site visit in Nov by Aanchal.
+ Education center for disabled kids.
+ Going further they want to include programs covered by RTE.
+ Astha chosen for WAH 2011.
+ WAH requires a formal approval, in a chapter meeting, to be a valid proposal in WAH 2011.
+ We will use last year's used amount (not the approved amount) for WAH 2011.
+ Approved amount for WAH : Rs. 3, 32, 538/-
+ Budget details will be decided later.
+ Yes 8 No 0 Abstains 2
+ WAH funds will be used during calendar year 2012.
+ How different would this program be with WAH support?
+ What % of the total budget we support? We support one center in Delhi. We support at least 50%
Chapter Coordinators Update:
+ No other Asha 20 speakers will be visiting Seattle.
+ John Mixon who worked in a NGO in Bangalore will be presenting in the next chapter meeting.
+ Which weekend should we use for the workshop? July 19th or July 26 are the contenders now.
+ Picnic is in August. Booked tables in Golden Gardens.
Project Coordinators Update:
+ We need a steward for Saakshar, Delhi
+ Moved from yahoo databases to www.ashaseattle.net
+ Trying to track "red flag" projects which don't have site visits, or annual updates.
+ May be looking for a coord in the future.
+ "Women Development" discussion in UW. Mostly discussed the problems non-profits face. But no solutions discussed.
Presenter: Aanchal Saxena
+ No updates.
+ April newsletter is done. It is yet to be printed and mailed.
+ We are catching up.
+ Looking for submissions for the July newsletter.
Presenter: Prema Grandhi
+ 18 runners will be running the Rock and Roll marathon on June 25th.
+ Kickoff the 2nd part of the season after Rock and Roll.
+ Please volunteer for the event and encourage the runners.
+ STP in July.
Project: Tomorrow’s Foundation:
+ Site visit will be presented in this meeting.
+ Seattle supports Community Based Education Project.
+ This has been renamed to Community Education and Empowerment Program (CEEP).
+ Work with deprived children.
+ Discussed the mission of the non-profit.
+ Activities: Education, vocational training, Half Way Home, Health programs.
+ Expenditures: Rs. 1,06,51,811/-
+ CEEP: Seattle supports Rs. 485000/-. Approximately 50% of the CEEP project.
+ CEEP: Seattle supports 8 centers. Totally 14 centers.
+ Site visit: Visited 6 centers.
+ Site Visit in Dec 2010.
+ Centers are of various sizes. Tomorrow's Foundation gets the locations for free.
+ Children of various ages.
+ Teachers are from the local community.
+ Teachers also make house visits.
+ Looked at some pictures.
+ Presented the observation for each community center.
+ Center 1: 114 Lockgate - Derozio: Also a balwadi.
+ Center 2: 113 Lockgate - Ramakrishna Sporting Club.
+ Center 3, 4, 5, 6...
+ Pics from other projects...
+ Concerns that funds are getting diverting to new projects.
+ Long term projects may be getting neglected.
+ Do we have the audit reports? Reply: Yes.We do. But finding separated out items for CEEP will be difficult.
+ Call Tomorrow's Foundation and get things clarified.
+ Conduct a site visit of the supported projects and make sure Asha Seattle money is being used for the purpose it was meant for. Send funds only after that.
+ Requested funds to hire a new Executive Head for AHEAD. This is required as the current head is retiring.
+ Requesting 7.2 lakhs for 2 years.
+ As Seattle is not taking up more projects this proposal will not be funded.
Minutes taken by: Nagendra