Monthly Meeting Minutes
Date: May 4th, 2013
Attendees: Chidu, Maya, Anjana, Sundari, Nisha, Jayashree, Srilakshmi, Vikas, Vidya, Dr. Polineni, Vani Polineni
Venue: Simon Hall, Washington University
Project Updates and decision
Seed
Sundar presented the proposal for SEED. They asked for Rs.6, 07,200.
It was decided to disburse 10% more than what we did last year. We agreed for 7700, approx it will be 54.13*7700=Rs.4, 16,801.
Since we have to make a round figure and in future it is going to be in INR, we plan to send Rs.4, 15,000.
Sundar also presented the alternate proposal for sustaining teachers.
After Seed sends the annual report in June, we may consider giving more.
Bright Life Foundation (Polineni Chinnammai Memorial Trust - Sarada Niketan)
Srilakshmi presented the views of Dr. Kitta Babu who did a site visit on behalf of Asha St. Louis.
It seemed he was very impressed with the project. The children seem to be very happy there.
It is a residential facility providing food, clothing and they also focus on overall development of children.
Dr. Polineni presented the proposal. The group decided to fund 3000$(Rs. 180000) after Dr. Polineni and his daughter Vani left for the increased Teachers’ salaries for special education classes.
Maya will find out if FCRA1 is acceptable. Srilakshmi will be the project steward and will setup the project page.
Hippocampus
Hippocampus has asked funding for 40 villages for the Kindergarten centers. It was decided that we do not want to over commit to one project by doubling the amount of support from 10,000$ to 20000$ this year. So it was decided to fund 15 centers.
The cost for 1 center is Rs. 45000. We will disburse Rs.45000*15=Rs.6, 75000.
Doorstep
We looked at the site visit report sent by Mrs. Sharma, Jahnavi’s mother. The pictures were reviewed as well.
We approved half the amount in the proposal – 8000$.
Anjana will get further details from Mrs. Sharma. Vidya will be the project steward and will setup the website.
Financials
Took a look again at the financials prepared by Maya and adjusted the amount for each of the projects discussed above.
Financials
The financial worksheet was updated with the revised disbursal amounts decided above.
Fundraisers and Awareness Project
Team Asha
We discussed the dates for Team Asha 2013 marathon training information sessions. Chidu will find out if could do it in Gandhi center. Alternatively it was suggested to have it in Simon Hall.
June 9th, 15,22nd and 29th will be the dates when new members can start running with the team. Chidu will print the poster. Anjana will send it to Chidu after putting this years date.
Art for Asha
Sundari will lead the project of an online art competition. We discussed the purpose and benefit of the idea. It seemed to be more of an awareness project than fundraiser. The idea was children will register to participate. They will send the scanned copy of the art to be uploaded. Judges will vote and prizes will be given.
Chidu suggested increasing traffic on our website we could invite participant’s families to vote.
Sundari is yet to work out on how this project will be executed.
Next Meeting Date: June 1st 3-4.00 p.m.
Agenda: Fundraisers
1 Comment
Saurabh Madan
Good to see this discussion.